KB Groups add-on helps you to organize your users into KB Groups, separating their access to KB content based on the access to categories and articles that each group needs.
- Create, rename and delete KB Groups.
- Add WordPress users to KB Groups.
- Assign KB Categories to groups.
- Assign KB Articles to groups.
- Choose a role for each user within a group.
- Map WordPress built-in Roles to KB Groups and KB Roles.
You can read detailed documentation about KB Groups here: documentation.
Basic Team Scenarios
The following are examples of common scenarios for organizing teams and KB Content:
- One Team – Internal KB
- One Team – KB with both public and private content
- Two or More Teams – Same KB – Internal private content
- Two or More Teams – Same KB – public and private content
- Two or More Teams – Separate KBs
You can read detailed documentation about team structure here: documentation.
Within a KB Group, each user has one of the following KB Roles. The KB Manager role is not specific to any KB Group.
- KB Subscriber
- This is the lowest role with the fewest privileges.
- Users can read content his/her group has access to but cannot change any KB content.
- KB Author
- This is similar to the WordPress Author role.
- The user can create and edit their articles but not create or edit categories or edit others’ articles.
- KB Editor
- This role is similar to the WordPress Editor role.
- The user can create, edit, and delete any article that has at least one category that the user group owns.
- The user can create, edit, and delete any category that his or her group owns.
- KB Manager
- The user in this role is considered to be an “administrator” for a given knowledge base.
- For multiple Knowledge Bases, the manager controls all of them.
- Unlike WordPress administrator, the KB Manager cannot access KB licenses.
If you also purchase Custom Roles add-on (optional) you will be able to map WordPress custom roles to KB Groups and roles.