We are here to help during these difficult times. Use the coupon code STAYHOME2020 during checkout to receive 20% off the regular price!

Access Manager

Knowledge Base Add-on
Access Manager allows administrators, companies, and organizations to control and restrict access to their Knowledge Base.

Administrators and KB Managers can restrict:

  • Front-end access to KB Main Page.
  • Front-end access to KB Articles.
  • Front-end access to KB Categories.
  • Back-end access to KB administrative pages.
  • KB Search results in KB Search box and WordPress search.
  • Creation, updates and deletion of KB Articles.
  • Creation, updates and deletion of KB Categories.
  • Creation, updates and deletion of KB Tags.


Scenarios / Use Cases

If you want to know some of the possible use case scenarios to use the access manager, please read this article.

Main Features of Access Manager

Access Manager is one of the best-designed WordPress plugins for controlling access to knowledge base content.

Features of Access Manager include:

  • WordPress built-in Roles with similar capabilities in KB.
  • WordPress Roles of Subscriber, Author and Editor are used.
  • Control over which KB Categories, if any, are visible to the public
  • Control over which individual KB Articles are visible to the public
  • Access Manager relies on WordPress to manage user accounts and the user login process. Based on which user is logged in, Access Manager determines the level of access the user has to KB content.


Unauthorized users will be blocked from accessing the following content:

  • KB Articles
  • KB Categories
  • KB Main Page
  • KB Categories Archive Page
  • KB Search results
  • WordPress Search results
  • KB add-ons content
  • Multiple KBs
  • Administrative screens for:
    • KB Configuration
    • KB Access Configuration
    • KB All Articles
    • KB Categories
    • KB Plugin Info


You can read detailed documentation about Access Manager here: documentation.

Access Manager Configuration

Public access to individual KB Categories is configured using the following screen:

Public access to individual KB Categories
Public access to KB Articles is controlled on the following screen:

Public access to KB Articles


Access Manager provide access control based on built-in WordPress roles (Subscriber, Author, Editor). The following add-ons provide additional access control features:

Custom Roles add-on lets you map custom WP Roles to KB Roles, and together with KB Groups add-on you can map custom WP Roles to KB Groups and Roles.

KB Groups add-on organizes users into groups. You can create multiple KB Groups and assign your users to those groups. Each user within his/her group has a specific KB Role (KB Subscriber, KB Author, KB Editor, or KB Manager). If you have Custom Roles add-on then you can also map custom WP Roles to KB Groups and Roles.



While Access Manager is one of the most advanced restriction control plugins, it has some limitations that are based on core limitations in WordPress. Access Manager might not block access if:

  • Your website has a plugin that directly accesses WordPress database tables instead of calling default WordPress functions and using WordPress hooks.
  • You have KB Content that is exported from WordPress.




Important Notice:

Download links to PDFs, documents, and media are not protected.

Access Manager does not have WPML support. Please let us know if you need multilingual solution.

Purchase Add-on

Get all the KB add-ons and save up to 50% to level up your Knowledge Base.

...or purchase just this add-on
Add to Cart

License is valid for 1 year of support and updates from the date of purchase. Read License FAQs.

★ Refunds are granted within 30 days of purchase.★


Pre-sale Question

Add-on Details

  • VERSION: 3.3.0